Festival vendor management software
Hundreds of vendors, one festival weekend. Run all of it from one place.
Vendor applications, booth fees, your festival site map and day-of messages, together in one dashboard. You set the rules for your festival. Hivey keeps every vendor, payment and load-in on track.
Riverfront Fall Festival
Site map, day 1 of 3
Food court
Artisan row and sponsors
Fees
Paid via Stripe
Insurance
On file
Check-in
Ready
4,000+
vendors onboarded to Hivey
Nearly $1M
in vendor fees collected for organizers
100%
vendor adoption
Sound familiar?
You’ve pulled off festival weekend before. Let’s make the months before it lighter.
A shared inbox, a color-coded spreadsheet and a clipboard at the gate can absolutely run a festival. You’re living proof. Here’s what changes when it all lives in one place.
Right now
With Hivey
Sorting food trucks, artisans and sponsors out of one overflowing inbox
One application link that asks each vendor type the right questions.
Matching checks, Venmo and three booth sizes to who actually paid
Fees set by booth type, paid through Stripe, deposited to your bank.
A site map printed, marked up and reprinted the night before load-in
A site map you update once and share with vendors and volunteers.
Texting 150 vendors one by one when the forecast changes
One message to every vendor, with read receipts so you know it landed.
Chasing certificates of insurance the week of the festival
Certificates collected with every application, and coverage vendors can buy in Hivey.
A food truck no-show at 7am on day one
Your waitlist, ready to fill the spot before gates open.
What you get
Everything your festival’s vendor operation runs on, in one dashboard.
Applications for every vendor type
Separate questions for food trucks, artisans and sponsors, like power needs, tent size, menus and health permits. Approve, decline or waitlist in a click.
Booth fees by vendor category
Set application and booth fees by vendor category, collect them through Stripe and get deposits to your bank, with receipts and exports for your books.
A festival site map you can share
Upload your grounds, place booths by zone, drag vendors into their spots and share the map with vendors, staff and volunteers.
Every day of your festival
Multi-day festivals and recurring events, with approvals for each date. Vendors apply for the days they want, and you see who’s booked where.
Day-of check-ins and messages
Check vendors in at load-in, send one update to everyone when plans change, and see who’s read it. Reminders for fees and documents go out on your schedule.
Insurance handled, not chased
Collect certificates of insurance and permits with every application and see who’s covered at a glance. Vendors without coverage can buy insurance right inside Hivey.
Who it’s for
Built for every kind of festival you produce.
From a one-day street fair to a three-day festival with hundreds of vendors, Hivey grows with you.
Food and drink festivals
Food trucks, tastings and beverage vendors, each with their own permits and power needs.
Music and arts festivals
Artisan rows, merch tents and sponsor activations, mapped around your stages.
Street fairs and community celebrations
Block parties, heritage days and parades, with nonprofit and local business booths.
Seasonal and holiday festivals
Fall fests, holiday markets and annual traditions your returning vendors look forward to.
How it works
Your next festival, set up with help.
Setup takes about 30 minutes, roughly one cup of coffee. And you won’t be doing it alone.
-
1
Pick a plan
Start free with one event date, or choose a paid plan.
-
2
Connect Stripe
So vendor fees go straight to your bank.
-
3
Build your festival
Fees, applications and site map. We import your vendors.
-
4
Open applications
Share your link and start approving vendors.
“It’s fantastic. I love this—it makes everything so much easier. No more Google Forms chaos or mapping headaches.”
Market operator
Texas
Pricing for festival organizers
Simple pricing. Start free.
Paid plans are a flat monthly price with your locations and every feature included. Save 25% when you pay annually.
Enterprise
from $1,249/mo
For festival producers and multi-event organizations, with assisted migration
Talk to salesFestival vendor software, your questions answered.
What is festival vendor management software?
It’s one place to run the vendor side of your festival: applications, booth fees, your site map, vendor messages, insurance and day-of check-ins. Instead of juggling forms, spreadsheets, inboxes and payment apps, you and your team work from one shared dashboard.
How much does Hivey cost?
You can start free for one event date. Paid plans are a flat monthly price: Basic is $35/mo for one location, Pro is $149/mo with six locations included, and Enterprise starts at $1,249/mo for festival producers and multi-event organizations. Annual plans save 25%.
Can Hivey handle a multi-day festival?
Yes. Add every date of your festival, approve vendors for each day, and see who’s booked where on your site map.
Can I charge different fees for food trucks, artisans and sponsors?
Yes. Set up vendor categories with their own application questions and booth or application fees. Vendors pay online through Stripe, and the money is deposited straight to your bank.
Can you bring over last year’s vendor list?
Yes. Send us your vendor list as a spreadsheet export and we’ll import it for you, so returning vendors are ready to apply.
Do I have to set it up on my own?
Not at all. Book a free setup call and we’ll walk through your first festival with you, screen by screen.
Spend festival weekend at your festival, not in your inbox.
Start free with your first event date, or book a call and we’ll set it up with you.